Location: Sheboygan, WI (In‑Office)
Department: Office / Sales Support
Schedule: Monday–Friday, 8:00am–5:00pm
Reports To: Lead Sales Coordinator & Office Manager
Position Summary
The Associate Sales Coordinator plays a critical role in supporting the sales team, customers, and internal operations at Professional Supply. This position is part of a team responsible for coordinating sales activity, preparing quotes and bids, managing customer documentation, and assisting with special projects such as trade shows, customer catalogs, and large customer initiatives.
This role supports a high‑volume sales environment and requires someone who is organized, detail‑oriented, and able to work efficiently under pressure. This position relies heavily on Excel for pricing, tracking, and sales support functions, and candidates should be confident using Excel independently without ongoing training.
Workload & Environment Expectations
This role carries a heavy workload, and daily priorities are largely determined by the needs of our sales representatives. Requests can be frequent, time‑sensitive, and ever‑changing. The successful candidate must be able to shift priorities quickly while maintaining accuracy and professionalism.
Associate Sales Coordinators are expected to produce work quickly and accurately, often managing multiple tasks and deadlines at the same time. There are periods when the workload is demanding and can feel stressful. Success in this role requires strong organizational skills, attention to detail, the ability to stay focused under pressure, and a team‑first mindset.
Key Responsibilities
Sales & Customer Support
Enter and manage customer orders received via phone and email
Prepare and process customer quotes, pricing, bids, and contract documents
Assist sales representatives with follow‑up, documentation, and customer requests
Support large customer projects, including new store installs and rollouts
Communicate professionally with customers, vendors, and internal teams
Pricing, Quotes & Documentation
Calculate and prepare customer pricing and quotes
Assist with customer bids, crossovers, and pricing updates
Create and maintain customer‑specific catalogs, spec sheets, and sales materials
Support updates to customer contract pricing and price lists
Maintain accurate records and documentation for sales activity
Trade Shows, Events & Sales Support
Assist with trade show registration, preparation, and materials
Support planning and execution of company events (trade shows, golf outing, special events)
Prepare and assemble sales kits and sample materials
Help manage inventory of sales support materials and samples
General Office & Team Support
Share responsibility for answering office phone calls
Assist with daily office processes including billing support, customer setup, and internal workflows
Cross‑train on team responsibilities to provide coverage when needed
Participate in team meetings and contribute to continuous improvement of processes
Qualifications & Skills
Required Qualifications
Strong, working knowledge of Microsoft Excel is required
This is not an entry‑level Excel role
Candidate must be comfortable using Excel daily for pricing, tracking, reporting, and maintaining structured data
Experience with formulas, sorting/filtering, and managing large spreadsheets is expected
Strong organizational skills with the ability to manage multiple priorities
High attention to detail and accuracy
Ability to work effectively in a fast‑paced, high‑volume, deadline‑driven environment
Excellent written and verbal communication skills
Professional, collaborative, team‑first attitude
Preferred (but not required)
Experience supporting a sales team or working in a sales coordination role
Experience with pricing, quotes, bids, or customer reporting
ERP or order‑entry system experience
What We’re Looking For
A dependable, motivated team player who takes ownership of their work
Someone who can remain calm, focused, and productive under pressure
A candidate who adapts well to changing priorities and deadlines
Willingness to learn, grow, and support the team wherever needed
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person
Pay: Negotiated
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