Payroll Coordinator

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Payroll Coordinator

Work Mode: Onsite

Location: Onsite, four days per week – Koher, WI

Opportunity

The Payroll Coordinator – US supports the accurate, timely, and compliant delivery of US payroll operations. This role is responsible for validating payroll data, supporting payroll processing and reconciliations, responding to payroll enquiries, and ensuring adherence to established payroll controls and procedures.

Working closely with the US Payroll Manager, HR, Finance, and external partners, the role contributes to a reliable, compliant, and service‑focused payroll operation while supporting continuous improvement initiatives.

Key Responsibilities

Payroll Processing & Administration

• Validate, input, and maintain payroll data to ensure accurate payroll processing
• Support payroll preparation for bank submission and posting to financial systems
• Process manual and off‑cycle payments where required
• Prepare payroll reports, journals, and reconciliations in accordance with internal controls

Compliance & Controls

• Support compliance with US federal, state, and local payroll regulations
• Ensure payroll activities adhere to Kohler policies, procedures, and approval controls
• Escalate payroll discrepancies, risks, or control issues to the Payroll Manager in a timely manner

Data Management & Reporting

• Produce accurate payroll and HR reports using data from approved systems
• Perform payroll reconciliations and investigate variances
• Maintain organised payroll documentation in line with audit and retention requirements

Employee & Stakeholder Support

• Respond to routine payroll enquiries from employees, HR, and Finance
• Provide guidance on payroll processes and documentation requirements
• Build effective working relationships with internal stakeholders, delivering a high‑quality payroll service

Process Improvement & Continuous Learning

• Follow standardised payroll processes with a focus on accuracy and efficiency
• Support payroll system testing, enhancements, and process changes
• Maintain up‑to‑date knowledge of payroll practices, regulations, and technology

Skills/Requirements

• HS Diploma or GED required, secondary degree preferred
  
• Previous payroll or administrative experience preferred, ideally supporting established processes and procedures
  
• Experience with payroll processing, data entry, validation, and reconciliation preferred
  
• Proficiency with Microsoft Office, especially Excel, and comfort learning new systems and tools
  
• Strong attention to detail and accuracy
  
• Good organizational and time-management skills
  
• Dependable and able to follow established processes
  
• Willingness to learn and grow in a payroll environment

#LI-Onsite

#LI-KS1

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you’ll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $20.95 - $31.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location.

Why Choose Kohler?
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com.  Kohler Co. is an equal opportunity/affirmative action employer. 

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